Decisions › County Commission meeting of Aug 25, 2026
Approved a change to the contract with Advanced Data Solutions, Inc. for document and scanning services, raising the spending limit from $75,000 to an estimated $200,000.
The result is from the Clerk's Board ActionThe Clerk's same-week record of what the County Commission decided on each agenda tab. Vote tallies and discussion come later in the Board Minutes. Clerk of Court, Board Action and Board Minutes on Municode. The vote by name appears here when the official minutes are posted, usually a few weeks after the meeting.
Watch this part of the meeting (starts at 0:21:06)
Voted on as part of the consent agendaA group of routine items the Board votes on together with one motion. Any commissioner can pull an item out to discuss and vote on it separately. County Commission agendas (CivicClerk portal); the recording starts at that vote. The county's own recording.
In plain words
A request to raise the spending limit on an existing contract with Advanced Data Solutions, Inc. for scanning and digitizing documents.
What changes The contract's expenditure limit increases from $75,000 to an estimated $200,000, and the Office of Procurement Services is authorized to sign supporting documents.
Who and the money Applies to Lake County's Building Services; the estimated fiscal impact is $125,000 (expenditure), within the Fiscal Year 2026 Budget.
Stated reason (staff, quoted): "Increased utilization of the contract, not anticipated at the time of award approval, indicates the increased annual costs will exceed $75,000."
Why (staff, quoted) "Increased utilization of the contract, not anticipated at the time of award approval, indicates the increased annual costs will exceed $75,000."
Paid from Fiscal Year 2026 Budget
Backup in the packet: Final Rankings 23-0292 (p. 102), Fort Lauderdale Contract 23-0292 (p. 102), Lake County Contract 25-734 Advanced Data Solutions (p. 102)
Written from the Board Action and the staff cover sheet, checked by script: every number appears in the record. Staff memo
From the record
Request from Building Services to recommend approval: 1. To increase the expenditure limits of Contract 25-734 for Document and Scanning Services with Advanced Data Solutions, Inc. (Oldsmar, FL) from $75,000 to an estimated $200,000; and 2. To authorize the Office of Procurement Services to execute all supporting documentation. The estimated fiscal impact is $125,000 (expenditure) and is within, and will not exceed, the Fiscal Year 2026 Budget.Clerk of Court, Board Action, Aug 25, 2026, page 4. Open the official document
The rest of this meeting
- Previous item: Approved the advertisement of an ordinance amending the Local Provider Participation Fund to comply with federal law.
- Next item: Approved a $750,000 contract with Digitech Computer, LLC to handle billing for the county's emergency medical services.
- All 26 items from Aug 25, 2026
More on contracts and purchasing
- Oct 27, 2026 Approved six contracts for storm drain system cleaning and related services with Atlantic Pipe Services, LLC, Earth View, LLC, Flotech Environmental, LLC, GCU, LLC, Rowland (DE), LLC, and Shenandoah General Construction, LLC.
- Oct 27, 2026 Approved two on-call contracts for guardrail and handrail repair with C. Slagter Construction, Inc. and Southeast Highway Guardrail & Attenuators, LLC, costing $250,000.
- Oct 13, 2026 Approved a change to the shared contract for medical examiner services with five other counties and authorized the chairman to sign later edits.
- Oct 13, 2026 Approved a $482,547 annual Core Contract with the Lake County Department of Health for services from October 1, 2026, through September 30, 2027.
- Oct 13, 2026 Approved three contracts with Estep Construction, J & L General Services, and Pro Way Paving Systems for non-road paving services, costing $500,000.