Schools › School Board meeting of Sep 22, 2025
Approved a sole-source contract with Automated Controls of Newberry, LLC for an HVAC Building Management System with Automated Controls for $1,000,000.
The vote: 5-0
Voted on as part of the consent agendaA group of routine items the Board votes on together with one motion. Any commissioner can pull an item out to discuss and vote on it separately. County Commission agendas (CivicClerk portal), one motion for several items (approval of the Consent Agenda items 8.01 through 10.07).
From the School Board's official minutes.
Money, as the agenda lists it: $1,000,000 from Capital Fund Transfer, Local Capital Improvement Fund
In plain words
A sole-source contract with Automated Controls of Newberry, LLC for a web-based HVAC building management system that monitors and controls heating and cooling across district facilities.
What changes The district will use the vendor's WebCTRL system to manage HVAC equipment at each site under a five-year agreement with renewal options.
Who and the money Automated Controls of Newberry, LLC; $1,000,000 from Capital Fund Transfer, Local Capital Improvement Fund.
Stated reason (staff, quoted): "Procurement Services posted this in accordance with F.S. Statute requirement without receiving a response; therefore, approval of a sole source contract is requested."
Where Newberry, Florida
Why (staff, quoted) "Procurement Services posted this in accordance with F.S. Statute requirement without receiving a response; therefore, approval of a sole source contract is requested."
Paid from Capital Fund Transfer, Local Capital Improvement Fund
Written from the Board's minutes and the agenda item's staff text on BoardDocs, checked by script: every number appears in the record. Agenda on BoardDocs
From the record
Sole Source Agreement #25-0901-SS-KF949 HVAC Building Management System with Automated Controls of Newberry, LLCLake County Schools agenda, Sep 22, 2025, item 8.10. Open the agenda on BoardDocs
I recommend the Board approve Sole Source Contract #25-0901-SS-KF949, HVAC Building Management System with Automated Controls of Newberry LLC.
The Board's minutes record this item as approved, by a vote of 5-0.School Board minutes, Sep 22, 2025. Open the official document
The rest of this meeting
- Previous item: Approved a $36,326.67 renewal of the software subscription for cafeteria systems including Mosaic Point of Sale, menu planning, and MySchoolBucks from Heartland Payment Systems, LLC.
- Next item: Approved applications to annex Round Lake Charter K-8 into the City of Mount Dora, amend the Future Land Use Map, and rezone the property.
- All items from Sep 22, 2025